Steps To Install and Set Up QuickBooks Mac Desktop

 Created explicitly for macOS users, QuickBooks Desktop for Mac is a robust financial management solution that provides extensive tools and features to simplify accounting, invoicing, payroll, and other related tasks. Explicitly designed to satisfy the demands of Mac-based companies, QuickBooks Desktop for Mac offers a robust feature set and an intuitive interface for easy financial management.

We’ll take you through the steps of installing and configuring QuickBooks Desktop for Mac in this article, going over each step in great depth to make sure the implementation goes well. You will learn how to make the most of QuickBooks for your business, from checking system requirements to setting up company files, integrating bank feeds, and customizing options.

QuickBooks Desktop for Mac provides all the features small business owners, independent contractors, and accounting professionals need to manage finances, monitor spending, create reports, and make wise choices that will propel their company forward. You’ll acquire the skills and self-assurance necessary to fully use QuickBooks Desktop for Mac and take charge of your money by following this instruction. Now, let’s get started!

Installing QuickBooks Desktop for Mac

Step 1: Get the Mac version of QuickBooks Desktop

You may get QuickBooks Desktop for Mac from a number of sites, such as the official QuickBooks website, accredited merchants, or internet marketplaces. Make sure you get the version that is appropriate for your Mac operating system.

Step 2: Needs for the System Verify

Make sure your Mac satisfies the minimal system requirements to run QuickBooks Desktop for Mac before moving forward with the Installation. Usually, these parameters include things like CPU speed, RAM capacity, storage space, and compatibility with different macOS versions. To find out the most recent system requirements, go to the official QuickBooks website.

Step 3: Get the Installation Media via Download or Purchase

After acquiring QuickBooks Desktop for Mac, you have two options for installing it. If you bought a physical copy, use the installation disc or download the installer from the official website. Make sure you have a steady internet connection during downloading.

Step 4: Begin the Installation Process

  1. Installer downloaded: To begin the installation procedure, double-click the installer file that has been downloaded. This should launch the Installation and give you the option to start.
  2. Installation disk: Place the installation disk into the optical drive of your Mac. To begin the installation process, find the disk icon on your desktop and double-click it if it doesn’t open immediately.

Step 5: Proceed with the Wizard Installation

The installation wizard will walk you through a number of stages once the installation process begins. Carefully follow these instructions to guarantee a sound installation:

  1. The Welcome Screen Usually, the installation procedure will provide a welcome screen. To continue, click “Continue.”
  2. Terms of License: Examine the QuickBooks Desktop for Mac licensing agreement. Click “Agree” to proceed with the Installation if you accept the conditions.
  3. Destination Selection: Select the location for the QuickBooks Desktop for Mac installation. Usually, this is the hard disk on your Mac. Select “Install” to continue.
  4. Installation Progress: QuickBooks Desktop for Mac will now be installed on your computer by the installer once files have been copied. Depending on how well your Mac is doing, this procedure might take several minutes.
  5. Installation Completed: A confirmation message will appear when the Installation is finished. To close or finish the installation wizard, choose one of the options.

Setting Up QuickBooks Desktop for Mac

Step 1: Open QuickBooks Desktop

Find the QuickBooks Desktop icon on your desktop or in your Applications folder after the Installation is finished. Double-clicking the icon will start Mac QuickBooks Desktop.

Step 2: Make QuickBooks active

  1. Product Activation: When QuickBooks launches for the first time, it will ask you to activate your license. To finish the activation procedure, input your product key—which is often included with your purchase—according to the on-screen instructions.
  2. Registration: Your copy of QuickBooks Desktop for Mac may need to be registered after activation. When asked, provide the necessary data to register your program.

Step 3: Set Up a Company File

  1. New business Setup: To set up a new business file, follow the instructions provided by QuickBooks Desktop for Mac. When asked, provide your company name, business type, industry, and other pertinent information.
  2. corporate Information: Give correct corporate facts, such as the location, phone number, and the beginning of the fiscal year. Both tax reporting and financial reports will utilize this data.
  3. Chart of Accounts: QuickBooks will generate an industry-specific default chart of accounts. If required, review and alter the chart of accounts to suit your company’s requirements.

Step 4: Customize Preferences

  1. Preferences for Access: Go to the menu bar’s “QuickBooks” option and choose “Preferences.” You may adjust a number of settings using this menu to suit your tastes.
  2. Categories of Preferences: Investigate many preference categories, including Desktop View, Payroll & Employees, Accounting, General, and more. Modify the parameters to correspond with your own tastes and company needs.

Step 5: Create an Accounts Chart

  1. To access the Chart of Accounts, first choose “Lists” from the main menu and then “Chart of Accounts.”
  2. Examine Default Accounts: During setup, QuickBooks Desktop for Mac creates default accounts according to the industry you choose. Examine these accounts and add or modify them as needed to meet your business’s demands.
  3. Add New Accounts: In the Chart of Accounts box, click the “+” button located in the lower left corner to add new accounts. To establish new accounts with the proper account kinds and data, follow the instructions.

Step 6: Include Items, Vendors, and Customers

  1. Customers: Choose “Customer Center” from the “Customers” menu. By selecting the “+” button and providing their data, including name, contact information, and conditions of payment, you may add new clients.
  2. Vendors: Similarly, choose “Vendor Center” from the “Vendors” option. By selecting the “+” button and entering the vendor’s name, contact information, and conditions of payment, you may add new merchants.
  3. Items: Go to the “Lists” menu and choose “Item List” to add goods or services you provide. To add new goods or services, click the “+” button and enter the necessary information, including the item’s name, description, price, and any taxes.

Step 7: Create Accounts at the Bank

  1. Chart of Accounts access: Choose “Chart of Accounts” from the “Banking” menu.
  2. To add bank accounts, click the “+” symbol in the lower-left corner of the Chart of Accounts window. To add the bank accounts for your company, choose “Bank” as the account type and adhere to the instructions. Input the account number, name, and starting amount.

Step 8: Optionally Connect Bank Feeds

  1. To access bank feeds, go to “Banking” from the main menu and choose “Bank Feeds.”
  2. Connect Bank Accounts: To link your bank accounts to QuickBooks Desktop for Mac, follow the instructions. This makes it possible for you to download transactions into QuickBooks straight for simpler tracking and reconciliation.

Step 9: Make Templates Your Own

  1. Access Template List: Choose “Templates” from the “Lists” menu.
  2. Modify the Templates: Select the template, such as an estimate, sales receipt, or invoice, that you want to modify. Choose “Edit Template” after clicking the “Templates” button at the bottom. Modify the fields, layout, and design as needed.

Step 10: Establish Payroll (If Necessary)

  1. To access Payroll Setup, go to “Employees” from the main menu and choose “Set Up Payroll.”
  2. Follow the Setup Wizard: To assist you in the process, QuickBooks Desktop for Mac offers a payroll setup wizard. Proceed with the payroll setup by inputting employee data, tax information, and payroll options.

Step 11: Make a company file backup

  1. Access Backup Options: Choose “Backup Company > Create Local Backup” from the “File” menu.
  2. Comply with the Backup Procedure: QuickBooks Desktop for Mac can assist you in backing up your business files. To finish the backup procedure, choose a place to store the backup file and adhere to the instructions.


Well done on finishing the QuickBooks Desktop for Mac installation and setup! By following this thorough guidance, you’ve made a significant improvement to the financial management procedures in your company. With its many features and functions, QuickBooks Desktop for Mac will enable you to handle payroll, keep track of spending, expedite accounting processes, and provide analytical reports that will help you make wise business choices.

Remember to use all of QuickBooks Desktop for Mac’s features and functions as you explore and use it more. Maintaining software updates, backing up your corporate information on a regular basis, and customizing settings are all crucial procedures to guarantee data security and seamless functioning.

Furthermore, QuickBooks provides a wealth of support materials, such as tutorials, help documents, and customer support services, to aid you in the event that you run into problems or have inquiries about the program. Never be afraid to ask for help if you need it.

Effective use of QuickBooks Desktop for Mac can help you save time, cut down on human error, and get crucial financial health insights for your company, all of which will help you spur development and success. We appreciate you selecting QuickBooks, and we hope your business endeavours continue to be successful!