QuickBooks Pdf Converter

Intuit created QuickBooks, a well-known accounting program that is used by millions of companies globally. One of its key features is the QuickBooks PDF Converter, which allows you to produce PDF files from inside the program. This application makes communicating with clients and suppliers easier and streamlines document management. We will examine the QuickBooks PDF Converter in detail in this extensive article, going over its features, how to install it, and how to troubleshoot it.

Understanding QuickBooks PDF Converter

A virtual printer called the QuickBooks PDF Converter is installed with QuickBooks Desktop versions. From inside QuickBooks, customers may save reports, invoices, and other financial information as PDF files. This feature makes the exchange and preservation of financial data easier.


  1. Easy Integration: Thanks to the QuickBooks PDF Converter’s easy integration with QuickBooks Desktop, users may create PDFs without using third-party software.
  2. Customization: Users may alter PDF parameters, including page size, orientation, and resolution, to meet their unique needs.
  3. Security: PDF files created using the QuickBooks PDF Converter may be password-protected to ensure data security and confidentiality.
  4. Electronic Distribution: PDFs created may be shared via cloud storage services or sent via email with ease.
  5. Document conversion to PDF format: This feature makes it easier to archive and manage papers and allows for quick access to financial data when required.

Installing QuickBooks PDF Converter

One essential step in using QuickBooks Desktop’s ability to create PDF files straight from the program is installing the QuickBooks PDF Converter. Here’s a quick installation procedure for the QuickBooks PDF Converter:

Steps for Installation:

  1. Shut down QuickBooks: To avoid any conflicts, make sure QuickBooks Desktop is closed before starting the installation procedure.
  2. Access Control Panel: Use your computer’s navigation to go to the Control Panel. Typically, you may locate it by typing “Control Panel” into the Windows search box.
  3. To access Devices and Printers, locate and click on “Devices and Printers” in the Control Panel. This option is usually located under the “Hardware and Sound” section.
  4. Add a Printer: Select the “Add a Printer” option at the top of the Devices and Printers window after entering it. This starts the procedure for installing printers.
  5. Select a Printer Port: To continue, click Next after selecting “Add a local printer” in the printer installation wizard.
  6. Choose Printer Port: Click Next after selecting “NUL: (Local Port)” from the list of possible printer ports. To install the virtual printer, you must choose this port.
  7. Install the Printer Driver: Find and choose “Intuit” from the list of printer manufacturers. Then, from the list of printer drivers, select “QuickBooks PDF Converter.” To proceed, click Next.
  8. Name the Printer: Fill in the space provided with the printer’s name. For ease of recognition, you may give it a name like “QuickBooks PDF Converter.”
  9. Finish the installation process: To finish the installation procedure, adhere to the on-screen directions. Usually, to continue with the installation, click Next or Install.
  10. Restart QuickBooks: When the installation is finished, restart QuickBooks Desktop to ensure the QuickBooks PDF Converter is detected and operational.

Following these instructions, you can easily install the QuickBooks PDF Converter on your PC. This virtual printer allows you to create PDF files straight from QuickBooks Desktop, expediting document management and communication procedures.

Remember to check for updates routinely to ensure that your QuickBooks PDF Converter is operating effectively. If you encounter problems during the installation process, see the troubleshooting guide included in the comprehensive guide for more help.

Installing the QuickBooks PDF Converter is a quick and easy way to improve the functionality of QuickBooks Desktop and expedite your accounting procedures and financial document management.

Troubleshooting QuickBooks PDF Converter Issues

To guarantee a quick fix while troubleshooting the QuickBooks PDF Converter, it’s important to approach each issue carefully. One typical problem that consumers run into is that QuickBooks Desktop needs to identify the QuickBooks PDF Converter as a printer. This omission causes the program to be unable to generate PDF files straight from the program. Users may start addressing the issue by reinstalling the QuickBooks PDF Converter and following the instructions included in the installation guide for QuickBooks Desktop. To avoid any conflicts, make sure QuickBooks Desktop is closed throughout this procedure. Users should also make sure that the QuickBooks PDF Converter is chosen as the default printer for the desired forms and reports by checking the printer choices in the QuickBooks Desktop settings.

Errors that arise while creating PDF files, such as missing or damaged documents, are another common issue. Users should first make sure that the Windows operating system and QuickBooks Desktop are both up to date in order to fix this. Older software often causes compatibility problems that show up as errors when creating PDFs. Users should also take into account the size of the files being handled. Errors may occur if the QuickBooks PDF Converter is unable to handle large or complicated reports. By creating PDF files for shorter reports or dividing lengthy reports into many documents, users may lessen this. If problems continue, try using the Control Panel to restore the QuickBooks installation in order to fix any damaged installation files that are causing difficulties while creating PDFs.

Another frequent problem that people run into when trying to save documents as PDFs is the “Printer not active, error code -20” notice. Compatibility mode settings or a faulty QBPRINT.QBP files are two possible reasons for this problem. Renaming the QBPRINT.QBP file in the QuickBooks installation directory and restarting QuickBooks Desktop to regenerate the file is the first step in fixing the issue for users. Additionally, it’s critical to make sure QuickBooks Desktop is not operating in compatibility mode since this may interfere with the QuickBooks PDF Converter’s ability to operate correctly. This error notice may be resolved further by upgrading the QuickBooks PDF Converter to the most recent version and verifying the permissions for the user account that is running QuickBooks Desktop.

Permission problems may also hinder the QuickBooks PDF Converter’s operation. Users should confirm that the QuickBooks Desktop user account has the necessary rights to access and change the installation directory of the QuickBooks PDF Converter. Enabling QuickBooks Desktop as an administrator and granting complete control rights may help guarantee optimal performance.

Finally, QuickBooks Desktop and the QuickBooks PDF Converter may not operate properly due to firewall or antivirus settings. To enable QuickBooks Desktop and the QuickBooks PDF Converter to access network resources, users should add them to the trusted program list in their firewall and antivirus software settings. Users may determine if a firewall or antivirus software is the root of the problem and make the necessary adjustments by temporarily deactivating the program. Users may efficiently resolve difficulties with the QuickBooks PDF Converter and maximize their experience with QuickBooks Desktop by methodically resolving these typical concerns.


To sum up, resolving QuickBooks PDF Converter problems is essential to maintaining seamless operation and continuous workflow in QuickBooks Desktop. Users may maximize their experience with QuickBooks Desktop by methodically resolving frequent difficulties, including the lack of the PDF Converter, PDF generating failures, “Printer not active, error code -20” alerts, permissions issues, and incompatibilities with firewalls or antivirus software.

The key to troubleshooting effectively is to follow methods that are particular to each problem, such as reinstalling the PDF Converter, upgrading software, examining file sizes, fixing QuickBooks installations, and modifying firewall and permission settings. Through careful adherence to these guidelines and ongoing education on software upgrades and optimal methodologies, users may effectively address problems and avert further disturbances in their accounting procedures.

In the end, companies who use QuickBooks Desktop find that the QuickBooks PDF Converter is helpful in expediting document management and communication procedures. Through proactive troubleshooting and resolution of any issues, users may fully use the PDF Converter to boost productivity, increase efficiency, and guarantee accurate financial record-keeping.

Users may maximize their usage of QuickBooks Desktop and the QuickBooks PDF Converter by taking a proactive approach to troubleshooting and continuing maintenance. This will enable them to manage their finances successfully and concentrate on the success and expansion of their enterprises.